Accessing Closed-Out Resident Information

Use this page to access information for closed-out residents and update eligible resident records after closeout. This task can be completed by the RPD or Designee.

Important: Most resident information becomes read-only after closeout; certain program fields can be updated until the program submits its Annual Residency Accreditation Reports. RPDs and Designees can continue to add files to a closed-out resident's record indefinitely.

Instructions for Accessing Data for a Closed-Out Resident

Option 1: Quick Access

Navigate to the Residents tab.
Click the View Closed-out Residents link.

Option 2: Through Manage Program

Click the Manage Program button.
Select the Residents tab.
Clear the Current Only checkbox.
Click the resident's name. Note: If the resident is not listed, you may need to extend the search dates.

Viewing Closed-out Resident Data

The following information can be viewed for closed-out residents:

Program Information
Schedule
Evaluations
Feedback
ACHR Status
Self-Assessment and Development Plans
Duty Hours Forms
Reports
Files
Resident Portfolio

Instructions for Updating Closed-Out Resident Data

Files

RPDs and Designees can continue to add files after resident closeout. There are no time restrictions on adding files.

Program Information

The following fields can be updated until the program submits its Annual Residency Accreditation Reports. All other information cannot be edited after closeout.

Start Date
Planned Graduation Date
Local ID
RPD
Post-Graduate Position Required Residency?
Resident Was Hired by Training Program?
Track
Cohort
MISC1
MISC2
MISC3
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