Designating a Learning Experience Type

Designating a learning experience type identifies whether an experience is Required, Elective, or Selective within a residency program. This classification supports program structure, reporting, scheduling, and ASHP compliance.

This task can be completed by:

• Users with the “RPD” role
• Users with the “Designee” role
• Users with the “Preceptor” role when “Allow Preceptors to Add and Edit Learning Experiences” is selected for the residency program, and the preceptor is listed on the learning experience’s Preceptor tab

Before You Begin

• Selective Learning Experiences must belong to a “Selective Group,” which is defined and created by each individual residency program.
• According to ASHP, all learning experiences within a selective group must have:
  • the same assigned objectives
  • exposure to similar patient populations/levels of acuity
  • consistent levels of preceptor engagement with the healthcare team
  • similar scope of preceptor responsibilities in the practice area

Please refer to the ASHP Standard - 3.1.a.1 guidance for complete details.

Instructions for Designating a Learning Experience Type

1. Edit the learning experience and go to the Overview
2. Choose “Selective” in the Type drop-down box.
3. Choose a “Selective Group” from the drop-down or add a new group. Groups must first be added to your program to be available for selection. See below for instructions.
4. Click the Save button to save your changes to the Learning Experience.

If the learning experience has already been scheduled, you are prompted to apply the change to current or future scheduled instances.

Instructions for Managing Selective Groups

Add a Selective Group

1. Click Add/Edit Groups next to the Selective Group
2. Enter the name in the Group Name field and click Save.

The new group appears in the Selective Group list and is automatically selected for the learning experience.

Edit or Delete a Selective Group

1. Edit the learning experience and go to the Overview
2. Click Add/Edit Groups next to the Selective Group
3. Click the Edit link and make updates in the Group Name field and click the Save
4. Click the Delete link to remove the group.

Note: A selective group cannot be deleted if it is assigned to a learning experience. To delete the group, first assign the learning experience to a different selective group or change its type to Required or Elective.

Viewing Learning Experience Type

Learning experience type and selective group information is displayed throughout PharmAcademic, including:

• Learning Experiences tab
• Learning Experience Dashboard
• Resident Schedule

On the Resident Schedule, the type is abbreviated as:

• R Required
• E Elective
• S Selective

Reports That Display Learning Experience Type

The following reports display both the learning experience type and selective group:

• “Download List” (Learning Experience Tab)
• “TE Assignment Report for the Program” (Program Report Tab)
• “Resident Master Schedule” (Program Report Tab)
• “All Learning Experiences with Objectives and Activities” (Program Report Tab)
• TE Assignment Report (Resident-Specific Reports Tab)
• “Print LE Report and Descriptions of All Active Learning Experiences” (Learning Experience Dashboard)

Related Documentation

• Adding a Learning Experience
• Editing a Learning Experience